- Work very closely with the Alumni Association to
- Identify fundraising opportunities
- To ensure our fiscal operations are following the appropriate guidelines
- Maintain the voluntary Finance Committee
- Collecting all funds pertaining to the GT Crew Affinity
Group and depositing them in the designated bank account.
- Recording and supervising accurate records of all receipt and
disbursement of funds and perform other duties that ordinarily
pertain to this office.
- Provide fellow board members with budgets for projects set forth by the GT Crew Affinity Board.
- Conducting
fundraising or membership efforts set forth
by the GT Crew Affinity Board. This includes checking the GTCA mailbox
at the Alumni Association and double-checking that checks sent to the
GT foundation go into the GT Crew account.
- Communicating with the current student president of GT Crew regarding any fundraising efforts.
The Treasurer is to work closer with any board member
wishing to spend or collect money. Such working relationships include but are not limited to:
- Events Chair- budget for GTCA focus events
- Merchandise - collecting membership dues or payments for GTCA products
Finance Committee
To develop the financial structure for the group. Tasks may include
researching a checking account, a scholarship account and corporate
sponsorship (through the Alumni Association). This committee will work
with both the Alumni Association and current team members.
SIGN UP.
Communications
Position Description
The
primary responsibilities for the Communications Board Member include:
- Maintaining the GT
Crew Affinity Group WebPage
-
Handle all
Marketing aspects at and in between events
-
Maintain the GTCA e-newsletter that is sent every other Friday during the academic year.
- Promote publicity of the Affinity group, the GT Crew Team, or
individual alumnus in publications such as Tech Topics, the Alumni
Magazine or any other appropriate media.
- Maintain the voluntary Communications Committee
The
Communications Board member is to work closer with any board member
wishing to communicate any information or project with the
Affinity
Group. Such working relationships include but are not limited to:
- Events Chair –
marketing support to advertise and to operate events.
-
Regatta Specialist
– marketing support to advertise and to operate regatta
activity
- Secretary –
to add new members to the e-newsletter list as they update their bio on the webpage.
Communications Committee
To handle all marketing, publications and communication aspects for the
group. Tasks may include writing articles for the newsletter, Tech
Topics, The Alumni Magazine or other publications, maintaining the
webpage, the facebook group, designing graphics for events and other
marketing materials such as save the dates, invitations, etc. These
tasks are good for individuals who enjoy writing and design.
SIGN UP.
Secretary
Position Description
The primary responsibilities for the Secretary Board Member include:
- Record the minutes of each meeting and shall send out the
minutes to all members of the GT Crew Affinity Group via e-mail no
later than 48 hours after each meeting.
-
Stay in regular contact with the liaison for the Georgia Tech
Alumni Association and work with the GT Alumni Association to
maintain GT Crew Affinity Group names, e-mails and addresses.
-
At the conclusion
of every semester, the secretary shall ensure that any current GT
Crew rowers who have graduated or who have completed their
eligibility with rowing are added to the alumni list.
- Update
the Alumni Association, the general member list, and the communications
board member when GTCA members have updated their bio on the GTCA
webpage.
-
Actively seek to update the GTCA membership list with alumni who have slipped past the GTCA communications
- Maintain the voluntary Membership Committee
Membership Committee
Our current list has 350 members. The membership committee will
continue to try and find Crew Alumni and to encourage Crew Alumni to
update their bio. Tasks for this committee involve looking through your
e-mail contacts for crew alumni names, calling alumni on our list to
update their information, creating an e-mail list, or writing Holiday
cards.
SIGN UP.
Event Planning
Position Description
The
primary responsibilities for the Events Chair Board Member include:
- Oversee the coordination efforts of
several events a year. Each event will have different priorities,
locations and details but all events have the goal to facilitate the
networking of all GT Crew alumni, current athletes, coaches
and friends.
- Work with the treasurer to maintain accurate and fiscally responsible budgets per event.
- Work
with communications to ensure that each event is advertised well in
advance, and that events are well documented for the GTCA members who
could not be there.
- Maintain the voluntary Party Planning Committee
Yearly focus events for the GTCA include but are not limited to:
-
Homecoming weekend (tailgate and banquet. 25 anniversary in 2011)
- Erg Sprints
- Spring Picnic
- Pi Mile Road Race
- Dad Vail Regatta (Will move to Regatta Chair when that position is
added)
Event Planning Committee
This committee will assist in many small tasks for events such as
brainstorming marketing ideas, helping with event supplies and event
set-up. The committee will also work as the planners and organizers of
any event GTCA creates or participates in during the course of the
year.
SIGN UP.
Merchandise
Position Description
The
primary responsibilities for the Merchandise Board Member include:
- Purchasing,
selling
and keeping inventory of GT Crew Alumni merchandise. Work with the
treasurer for all purchase plans so that the GTCA remains on budget.
- Ensure that such merchandise is available for sale at every GTCA event.
- Ensure that such merchandise is available for purchase at all times
outside of such events (via the website and postal mail).
- Ensure that the GTCA merchandise for sale is representative of what alumni are looking for
when supporting GT Crew. Research and analysis should be conducted
to ensure inventory is never at a stand still and that quality and
modern merchandise is available.