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427days until
25 Year Anniversary Gala: 09-30-11

GTCA Board

GT Crew Affinity Group Board Members (2009-2010)

PRESIDENT

Catherine Owens

CE '01

 TREASURER


Bob Baxley

EE '03
M.S. EE '05
PH.D. EE '08
 COMMUNICATIONS


Cassi Niemann

ARCH '01
M. ARCH '08 		EVENTS



Anne-Marie DeBacker

INTA '04		 SECRETARY


Cameron Troxel

CE '07		 MERCHANDISE



Beth Goldstein

BIOL '05


Please read below for a description of each board member position.

Contents

  1. 1 Leadership Committees
  2. 2 GTCA Board Member Positions
    1. 2.1 President
      1. 2.1.1 Position Description
    2. 2.2 Treasurer
      1. 2.2.1 Position Description
      2. 2.2.2 Finance Committee
    3. 2.3 Communications
      1. 2.3.1 Position Description
      2. 2.3.2 Communications Committee
    4. 2.4 Secretary
      1. 2.4.1 Position Description
      2. 2.4.2 Membership Committee
    5. 2.5 Event Planning
      1. 2.5.1 Position Description
      2. 2.5.2 Event Planning Committee
    6. 2.6 Merchandise
      1. 2.6.1 Position Description

Leadership Committees

Some board members are heading up different committees, allowing many people to contribute to the group in an organized manner. If you are interested in joining a committee, you can sign up now or even later. We'd like to get as many people involved in our group as possible. Click here to see all the ways you can volunteer. See below for board members and committee descriptions.

GTCA Board Member Positions

President

Position Description

The primary responsibilities for the President include:
  • Setting up meeting agendas and run bi-weekly board meetings.
  • Promote teamwork and cooperation among Board Members.  Ensure board members are maintaining their primary responsibilities and are involved with all committees as needed. 
    • Help create initiatives for each board member.  
    • Ensure board members consult the appropriate Alumni House employee for new initiatives
  • Updating the GTCA mission, vision, and the board members responsibilities as the GTCA's focus shifts over time.  The President must communicate such updates with all of the GTCA including advisors, rowers, board members, and general membership.
  • Being the presiding officer at meetings of the GT Crew Affinity Group.
  • Serve as the spokesperson of the GT Crew Affinity Group
  • Serve as the primary liaison with the Alumni Association.
  • Acting in the best interest of the GT Crew Affinity Group and the Georgia Tech Alumni Association at all times and will strive to ensure that the functions and mission statement of the GT Crew Affinity Group are properly fulfilled.

Treasurer

Position Description

The primary responsibilities for the Treasurer include:
  • Work very closely with the Alumni Association to
    • Identify fundraising opportunities
    • To ensure our fiscal operations are following the appropriate guidelines
  • Maintain the voluntary Finance Committee
  • Collecting all funds pertaining to the GT Crew Affinity Group and depositing them in the designated bank account.
  • Recording and supervising accurate records of all receipt and disbursement of funds and perform other duties that ordinarily pertain to this office.
  • Provide fellow board members with budgets for projects set forth by the GT Crew Affinity Board.
  • Conducting fundraising or membership efforts set forth by the GT Crew Affinity Board. This includes checking the GTCA mailbox at the Alumni Association and double-checking that checks sent to the GT foundation go into the GT Crew account.
  • Communicating with the current student president of GT Crew regarding any fundraising efforts.
The Treasurer is to work closer with any board member wishing to spend or collect money. Such working relationships include but are not limited to:
  • Events Chair- budget for GTCA focus events
  • Merchandise - collecting membership dues or payments for GTCA products

Finance Committee

To develop the financial structure for the group. Tasks may include researching a checking account, a scholarship account and corporate sponsorship (through the Alumni Association). This committee will work with both the Alumni Association and current team members. SIGN UP.



Communications

Position Description

The primary responsibilities for the Communications Board Member include:
  • Maintaining the GT Crew Affinity Group WebPage
  • Handle all Marketing aspects at and in between events
  • Maintain the GTCA e-newsletter that is sent every other Friday during the academic year.
  • Promote publicity of the Affinity group, the GT Crew Team, or individual alumnus in publications such as Tech Topics, the Alumni Magazine or any other appropriate media.
  • Maintain the voluntary Communications Committee
        The Communications Board member is to work closer with any board member wishing to communicate any information or project with the Affinity Group. Such working relationships include but are not limited to:
  • Events Chair – marketing support to advertise and to operate events.
  • Regatta Specialist – marketing support to advertise and to operate regatta activity
  • Secretary – to add new members to the e-newsletter list as they update their bio on the webpage. 

Communications Committee

To handle all marketing, publications and communication aspects for the group. Tasks may include writing articles for the newsletter, Tech Topics, The Alumni Magazine or other publications, maintaining the webpage, the facebook group, designing graphics for events and other marketing materials such as save the dates, invitations, etc. These tasks are good for individuals who enjoy writing and design. SIGN UP.

Secretary

Position Description

The primary responsibilities for the Secretary Board Member include:
  • Record the minutes of each meeting and shall send out the minutes to all members of the GT Crew Affinity Group via e-mail no later than 48 hours after each meeting.
  • Stay in regular contact with the liaison for the Georgia Tech Alumni Association and work with the GT Alumni Association to maintain GT Crew Affinity Group names, e-mails and addresses.
  • At the conclusion of every semester, the secretary shall ensure that any current GT Crew rowers who have graduated or who have completed their eligibility with rowing are added to the alumni list.
  • Update the Alumni Association, the general member list, and the communications board member when GTCA members have updated their bio on the GTCA webpage. 
  • Actively seek to update the GTCA membership list with alumni who have slipped past the GTCA communications
  • Maintain the voluntary Membership Committee

Membership Committee

Our current list has 350 members. The membership committee will continue to try and find Crew Alumni and to encourage Crew Alumni to update their bio. Tasks for this committee involve looking through your e-mail contacts for crew alumni names, calling alumni on our list to update their information, creating an e-mail list, or writing Holiday cards. SIGN UP.

Event Planning

Position Description

The primary responsibilities for the Events Chair Board Member include:
  • Oversee the coordination efforts of several events a year. Each event will have different priorities, locations and details but all events have the goal to facilitate the networking of all GT Crew alumni, current athletes, coaches and friends.
  • Work with the treasurer to maintain accurate and fiscally responsible budgets per event.
  • Work with communications to ensure that each event is advertised well in advance, and that events are well documented for the GTCA members who could not be there.
  • Maintain the voluntary Party Planning Committee

Yearly focus events for the GTCA include but are not limited to:

  • Homecoming weekend (tailgate and banquet. 25 anniversary in 2011)
  • Erg Sprints
  • Spring Picnic
  • Pi Mile Road Race
  • Dad Vail Regatta (Will move to Regatta Chair when that position is added)

Event Planning Committee

This committee will assist in many small tasks for events such as brainstorming marketing ideas, helping with event supplies and event set-up. The committee will also work as the planners and organizers of any event GTCA creates or participates in during the course of the year. SIGN UP.

Merchandise

Position Description

The primary responsibilities for the Merchandise Board Member include:
  • Purchasing, selling and keeping inventory of GT Crew Alumni merchandise.  Work with the treasurer for all purchase plans so that the GTCA remains on budget. 
  • Ensure that such merchandise is available for sale at every GTCA event.
  • Ensure that such merchandise is available for purchase at all times outside of such events (via the website and postal mail).
  • Ensure that the GTCA merchandise for sale is representative of what alumni are looking for when supporting GT Crew. Research and analysis should be conducted to ensure inventory is never at a stand still and that quality and modern merchandise is available.